Sado Island Galaxy Art Festival 2020

Session: 2021. August 8 (Sun) – October 3 (Sun)

Venue: Sado Island

Requirements

Submission deadline: 5pm on Friday, January 15, 2021
Submissions: This is an open call for artists’ projects to be entered into the 2021 Sado Island Galaxy Art Festival.
Festival dates: Sunday, August 8 - Sunday, October 3, 2021
Location: Sado Island

Submission period: Thursday, December 24, 2020 - 5pm on Friday, January
Submission method: All submissions must be made by email to the designated email address.
Selection process: First round: Review of materials submitted via email, initial selection. This process will begin in February 2021.
Second round: Interviews (we anticipate these will be conducted online).
Interviews will be granted to applicants who pass the initial selection round. Site visits may be required where necessary. *Only successful applicants will be notified after the initial selection round.
Notifications will be sent out individually by the Festival Committee Office.
*We will not be answering any inquiries regarding the selection results.
Announcement of final results: Beginning in February, the selected applicants will appear as participating artists on the 2021 Sado Island Galaxy Art Festival website.
*Applicants will not be notified individually of the final results.
*We will not be disclosing which of the participating artists posted on the festival website were selected through the open call.
Inquiries: •We will not be answering any inquiries made individually by phone, etc.
•Please send all inquiries via email to the Festival Committee Office.
•Once inquiries are collected, responses will be posted publicly on our website.
•Deadline for initial inquiries: Wednesday, December 9, 2020.
Second deadline for inquiries: Wednesday, December 16, 2020. We expect the responses to both rounds of inquiry submissions to be posted on Tuesday, December 22, 2020.
【Contact information】: Sado Island Galaxy Art Festival Executive Committee Office (Within the Sado International Art Promotion Association Office)
417-9, Akitsu, Sado City, Niigata Prefecture 952-0021
Email: proposal@sado-art.com
Website: https://sado-art.com/?lang=en
Copyright information: •Ownership of the submitted proposals will belong to the festival organizers.
•Copyright of the submitted proposals will belong to the applicants.
•The Festival Committee reserves the right to reproduce any submitted drawings and/or photographs of the artists’ proposed works free of charge for publication in promotional media (in print, online, and for use in media releases).

Guidelines for submissions

Overview: The Sado Island Galaxy Art Festival Executive Committee and Sado International Art Promotion Association will begin accepting submissions for site-specific artists’ projects that utilize the island’s local resources for entry in the 2021 Sado Island Galaxy Art Festival. Submission categories: 1. Site-specific artworks. For example, those that center around Sado Island’s nature, history, or culture, or works that utilize the port area, fallow fields, vacant houses, etc. 2. Site-specific events, workshops, or performances (proposals for artist residency projects are also permitted). 3. Projects that create greater opportunities for communication and exchange. For example among the artist and local residents, volunteers and visitors, etc. 4. Food-related projects that utilize local ingredients, and facilitate collaboration with local residents. 5. Projects that have a wide-reaching impact in spreading awareness of Sado’s culture. 6. Any other proposals. Especially those that step outside the normal expectations of offerings at an art festival, utilize innovative mediums, or can be executed even in the event of an unforeseen circumstance. *Applicants whose proposals fall into the above categories 2 or 3 may be required to be on-site during the duration of the Festival to carry out their projects. *Applicants whose proposals fall into the above categories 4 or 5 may be required to be on-site during the duration of the Festival to carry out relevant activities. *Applicants whose proposals fall into the above categories 2, 3, or 4 may be requested to make changes to their projects in order to better adhere to COVID-19 prevention safety measures.
Eligibility: 1. Proposals must reflect a good understanding of the Sado Island Galaxy Art Festival’s main objectives.
2. Proposals must be able to be exhibited or executed during the Festival dates. Exhibited works must be set up for display by the start of the Festival.
3. Where necessary, you may be required to reside on-site for a specified period in order to plan and execute your project in collaboration with local residents.
4. Proposals must allow for safety measures that will be in place to reduce the spread of COVID-19.
Number of available positions: Around 5 - 10 proposals will be selected (subject to change depending on circumstances).
Successful applicants will receive a sum of around 100,000 - 500,000 yen to aid in the completion of their proposed project.

*The exact sum awarded will be determined after the submission of a written estimate.
*The Sado Island Galaxy Art Festival Executive Committee and Sado International Art Promotion Association will not be liable for any costs other than the aforementioned sum, such as for transportation or accommodation.
*If a project is estimated to produce a profit, the final distribution of the proceeds will be determined in conjunction with the Sado Island Galaxy Art Festival Executive Committee and Sado International Art Promotion Association.
*Depending on the venue, you may be required to make changes to your original proposal.
Submission requirements and guidelines: ①Submissions must be emailed to the designated address with the subject line “2021 Sado Island Galaxy Art Festival Open Call” and contain the following:
1. An indication at the top of which category you are submitting to (see the “Submission Categories” section). Also include: •The name of the artist or collaborative group.
•An artist biography that includes your gender, age, nationality, hometown, and current country of residence.

2. The proposal, containing the following information: •The title of the work, the overall concept, description, how it will be constructed/executed, materials used, dimensions, and a production timeline.
•Estimated budget (if you expect your project to produce a profit such as in the case of food-related projects, please also submit an income and expenditure budget).
•Any other supplementary materials such as drawings or conceptual images, especially anything that provides us with a clear understanding of your work. File attachments are permitted.
•Your contact information including a phone number where you can easily be reached during the day, and an email and postal address.

3. Any other documents that may strengthen your proposal, such as a resume or examples of previous work. •The description of your proposed project, and the explanation of its overall concept should be succinct—each should be around 400 characters if written in Japanese, and half of an A4-sized sheet of paper if written in English.
②Send submissions to: proposal@sado-art.com
③Submission period: Thursday, December 24, 2020 - 5pm on Friday, January 15, 2021. Submissions made in person or by mail will not be accepted.
④Submissions will be judged by various people involved with the Festival such as the Art Director, advisers, and venue staff. Final selections will be made by the Executive Committee Office.
⑤Successful applicants will be notified by the Executive Committee Office no later than March 20. Unsuccessful applicants will not be notified.
Other conditions and requirements for entry: •Number of proposals allowed: Each applicant is allowed up to two proposals.
•Technical limitations: There are no specifications of size, material, or weight.
•Location: The location in which your work is displayed/executed must be returned to its former condition after the duration of the Festival. If the location serves a function, this must be maintained.
•Durability: Your work must stay in good condition during the Festival. This does not apply to events or performances.